Subject: [EXTERNAL] Re: Flock - TDOT Meeting 1/13/2022
From: Andrew Allen <[email-masked]>
To: "Rachel S. Webb" <[email-masked]>
Cc: "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, Steve Chipman <[email-masked]>, Jennifer Ivy <[email-masked]>, "Jason D. Moody" <[email-masked]>, Brian Dickerson <[email-masked]>
Date: Wed, 19 Jan 2022 21:26:55 +0000

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Hi Rachel,

Thank you again for facilitating the meeting last week and for sending this information over. This is super helpful!

One item I had a question about was the Plan Sales Request Form. This has not been required in the other three TDOT regions in the state so just wanted to double check that this was required for Region 4. I've also copied Brian Dickerson from Nashville as he has visibility into all Flock applications across the state.

We will work and correct the outstanding applications and send them to you for review as soon as possible!

Best,
Andrew

On Tue, Jan 18, 2022 at 6:23 PM Rachel S. Webb <[email-masked]<mailto:[email-masked]>> wrote:

   All,

   I think we had a great discussion during our conference call last Thursday and determined a good plan of action to get these application moving forward. As a follow-up, here are the items we discussed.

   1.   Example Application (attached): All applications must be submitted in this format with all the required documentation.
   2.   Plan Sales Request Form (attached): You will need to fill-in this information and send the request to [email-masked]<mailto:[email-masked]> to obtain the necessary plans sheets for each of the requested locations.
   3.   Traffic Comments: Common issues found on multiple applications are shown below. Also, each previously submitted/re-submitted applicated was returned with the required Traffic revisions specific to the application. Both the general comments and application specific comments must be addressed before these application can be re-submitted. Let me know if you need any previously requested revisions.

   Common issues (Using Oakland and other sets used as an examples):

   *    The Application and Boilerplate Documents are in order and signed by the Tennessee Governmental Agency- As these Documents are similar to many other state documents most government agencies know how to do these.
   *    State Route Locations

      * Issues on this page are usually in the form of

         *      Make sure to provide this list
         *      Incorrect identification of the routes either by not using the state route number on US-Routes, not using the correct state route number, and calling out no state routes as state routes (Google Earth is often wrong)
         *      Mile Markers this is used for issuing the license like Driveway permits, Grading permits and Utility permits.  On these I provide the actual location in the form of Log Mile/ with the side of the route in the review and this needs to be entered into the block when revisions are made
         *      Coordinates which are self-explanatory
         *      Location Description which is usually not an issue but needs to be from a fixed point like an intersection or bridge and if it is out of the jurisdiction/County of your applicant it needs to be noted and permission from the law enforcement agency over that area
         *      Distance from the edge of pavement which is an ongoing issue as the measured distance should be per the MUTCD and Flock’s Tennessee Standard Details Automatic License Plate Readers sealed 11/12/2021. Measuring from the solid white line of the road what is the distance to the pole and camera.  Placement is between 5’ Minimum to 15’ Maximum on Rural install and 2.5’ Minimum to 6’ Maximum with a clear sidewalk width of 4’ to be maintained for both locations.  In addition, the posts must be place in accordance with the MUTDC which calls for posts at 12’ in rural areas.

   *    Figures

      * Issues on these pages are usually in the form of

         *      Pictured location needs to match the description on the Location Sheet
         *      Picture and description on the view aerial need to match. Do not show a new pole location when you call out for it to be located on a utility pole, do not new poles locate it in front of guard rail, place any new poles 5’ behind guard rail when possible to avoid damage in the crash development length, do not place new poles in medians, make sure the route/location on Google Earth is there with field checks we do realign routes like the Brownsville Bypass, etc.
         *      Placement of the poles is an ongoing problem with poles show poles shown 4’ or less off the travel lanes on rural high speed narrow route sin curves or other alignment sensitive locations.  Place the poles at the back of the ditch or 12’ from the white line, please understand that snowplows have a 14’ to 16’ blade along with skirt blades of 3’ to 4’ and on a 10’ +/- lane route like SR-194 between 2’ to 4’ can be over the white line and heave vehicles tend to offtrack in curves several feet.  This snow mowing clips off the vegetation on the unpaved shoulder for several feet and it is on a larger routes using tow plows normal road signs at 12’ some times.
         *      Placement of posts when the land is flat with no ditch and the ROW is narrow place the post in the back 3 ‘ of the ROW 8’ to 12’ from the edge Travel Lane
         *      Reused of previous images and documents is ok, but they must match the changes made with the revisions or they will be in conflict and the submission rejected

   *    Flock Safety Tennessee Standard Details

      * Under this document is the only approved means of adding any new post that the department would approve

         *      Follow this Document and the review comments/Red Markups
         *      This is a sealed and signed document, do not attached the documents then not update the State Route Locations Sheet accordingly because it contradicts you approved document
         *      If the two documents do not match, then the site and submission are rejected

   As agreed, we will take these 1 application at a time and move forward. Please let me know if you have any questions or comments.

   Thanks,

   Rachel

   Rachel Webb, P.E. | C.E. Manager 2

   TDOT Region 4 Project Development

   Building A, First Floor

   300 Benchmark Place, Jackson, TN  38301

   p.  731-935-0141       f. 731-935-0161

   [email-masked]<mailto:[email-masked]>

   tn.gov/tdot<http://www.tn.gov/tdot>

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